- Meeting ID: 810 1225 5357
- Password: 1ZJJGM
To receive apologies and approve the reasons for absence.
2. DECLARATIONS OF INTEREST
(a) To declare any personal interests in items on the agenda and the nature of the interest.
(b) To declare any pecuniary interests in any items on the agenda and the nature of the interest.
3. DISTRICT AND COUNTY COUNCILLOR REPORT
4. OPEN PUBLIC FORUM
Subject to the discretion of the Chairman the length of time for public participation shall not exceed 15 minutes.
5. TO RATIFY THE DECISIONS MADE ON 26th MARCH 2020
The Council had booked the Woolwell Centre as meeting venue and planned to adhere to social distancing measures. However, due to government restrictions the public meeting had to be cancelled. The Council was aware that legislation was in the process f being changed to allow remote Council meetings.
(a) Minute 211/19a – Community support plan
(b) Minute 211/19b – Pandemic Crisis Scheme of Delegation|
(c) Minute 212/19(a) – Approval of payments relating to The Woolwell Centre, council office portacabin electric works and tree removal works in Roborough Green
(d) Minute 214/19 – Appointment of Bickleigh Parish Council’s grass cutting contract to Arbocure (note: references received and approved by the Asset & Green Spaces Working Group).
6. APPROVAL OF MINUTES FROM THE PREVIOUS MEETINGS:
(a) To consider approval of the minutes of the meeting held on 27th February 2020.
(b) To consider approval of the minutes of the meeting held on 12th March 2020.
(c) To consider approval of the minutes of the meeting held by zoom 26th March 2020.
7. GENERAL POWER OF COMPETENCE
To resolve from 30TH April 2020, until the next relevant Annual Meeting of the Counci , that the Council is eligible to use and adopt the General Power of Competence (Localism Act 2011 sections 1-8) as the number of members elected at the 2019 ordinary elections is equal to or greater than two thirds of the total number of seats on the Council and that the Council has a qualified Clerk, as defined in section 2 of The Parish Councils (General Power of Competence) (Prescribed Conditions) Order 2012 (Statutory Instrument 2012 No. 965).
8. TO REVIEW AND ACCEPT THE SHDC MODEL CODE OF CONDUCT
9. TO REVIEW THE DRAFT FREEDOM OF INFORMATION POLICY AND MODEL PUBLICATION SCHEME AND CONSIDER THE CHARGES RELATING TO ISSUING OF HARD COPY DOCUMENTS
10. TO REVIEW THE STANDING ORDERS AND CONSIDER THE CLERK AND STAFFING COMMITTEE RECOMMENDATIONS
(a) To review the financial regulations and consider the Clerk/RFO and Budget and finance working group’s recommendations
(b) To appoint the internal auditor as recommended by the Clerk, in consultation with the budget and finance working group.
(c) To approve the payments as presented by the Clerk / RFO
(d) To note the bank balance as at 31/03/2020
(e To note the bank balance as at 30/04/2020
(f) To note future budget monitoring procedures
(g) To note the receipts and payments report as at 31/03/2020
(h) To agree the statement of internal audit.
(i) To ratify the staffing committees recommendation to offer the Clerk a workplace pension.
The recommended provider was Smart Pension.
(j) To ratify the Councils acceptance of the staffing committees recommendation to change payroll providers and use the Moneysoft package at a cost of £72.00. (as per staffing committee notes dated 7th November 2019).
(k) To note the grant of £495.00 received from #wearedevon Prompt Action Support Fund.
12. TO REVIEW AND CONSIDER ANY ALTERNATIONS OF THE COUNCILS ASSET REGISTER
13. UPDATE ON SOUTH HAMS DISTRICT COUNCIL PLANNING DECISIONS (FOR INFORMATION ONLY)
14. COMMITTES AND WORKING GROUPS
(a) To note the Clerks report and information regarding the operation of committees and working groups
(b) To agree the staffing committees’ terms of reference
(c) To agree the Asset and Green Spaces Working Group terms of reference
(d) To agree the Woolwell Centre Working Group terms of reference
Update on the Community Aid action response plan